Write it, send it, upload it, click it!

Do you have a team scattered all over the world on your hands? We say: location and time zones are irrelevant with the right tools! Specifically, ActiveCollab allows a smooth collaboration with all team members, in real-time or asynchronously.

team working together

There are plenty of ways to communicate with people, and we've seen a significant expansion of various apps in the past few years. It's pretty easy to get lost in the sea of tools, and instead of making life easier, we find ourselves drowning in information yet missing the important ones at the same time.

When it comes to business correspondence, email is the traditional way to go. However, time showed this method is full of faults, the main ones being speed, formality, and engagement. We have a better idea: a centralized platform for all your communication with the team.


16% of all emails never make it into the inbox


40% of consumers say they have at least 50 unread emails in their inbox

Real-life feedback from our customers

Improve the way you work with ActiveCollab Project Management and additional features.

I can safely say that our internal email chains have all but disappeared. When we work with several clients on multiple projects, you can imagine the hot mess of emails that can pile up in the blink of an eye. It was becoming nearly impossible to find critical information in a timely fashion. With ActiveCollab, you can comment, chat, tag, emote, assign, and upload files to a specific task you created. We share ideas, provide edits, give feedback, and encourage one another all in one place.

Audrey Hunt brand designer

Audrey Hunt

Brand Designer
White Space

Before using ActiveCollab, we had lots of information spread across lots of different areas. Various spreadsheets, Word documents, we were making notes and emailing one another, so there were a lot of email trains that were quite long. It's just really handy for instant communication, saves me the job of delegating the tasks and asking people to do things via email. I just know it's automatically going to happen, and it saves me so much time!

Sarah Griffin managing director and producer

Sarah Griffin

Managing Director and Producer
Flyte Creative Media

Many different teams have discovered ActiveCollab positive sides. Read it all in customer stories.

4 ways to collaborate in ActiveCollab

Once you've organized your business through projects, invite the entire team as well as clients, and start forgetting about scattered information and misunderstandings.


Create tasks, add detailed descriptions, assignees, due dates, and then leave comments to discuss their progress. Team members can ask questions, have doubts cleared up, let everyone know if they have any impediments that prevent them from completing the task, etc.

All the subscribers will get a real-time notification on all devices when a new comment is posted. When someone is @mentioned directly, they'll get the info in the same notification. To make things smoother, you can mention entire teams at once.


We're all too familiar with a desk full of post-its and a pile of scrapbooks full of pieces of random information. The nightmare begins the moment a fragment of a bullet point needs to be found within minutes. Notes in ActiveCollab allow storing and sharing information in an organized way. If someone can't attend a meeting, you can collect notes from it and keep everyone in the loop. Update and change notes as many times as you like - all the versions can be reopened and reviewed.

If you have several notes based on the same topic, you can group them into collections by drag and dropping them one on top of the other. This way, you'll never have to look through pieces of paper on a messy surface again!


Can't put the team together for a meeting? Luckily, you can talk asynchronously about ideas through discussions! Set up a topic, describe it, include subscribers, and then let the team speak freely at their own pace.

If the discussion proves to be useful, convert it to a task, and watch an idea become an actionable item.

In-app Chat

Nowadays, it's normal to have completely separate conversations simultaneously on different apps with the same person. It's a quirky and interesting occurrence until it transfers to the business world and the exchange of important information. Who said what, where, and when are common daily questions.

So, we created a chat app within ActiveCollab to centralize all conversations in one place! Formally or informally, you can chat and collaborate in a single app with individuals or entire teams.

Create custom groups or talk and send files to already formed teams. All your messages will be saved and never lost. Also, no one apart from the participants will be able to read the messages in a conversation! We believe privacy is crucial.

Sharing files

…has never been so easy! There are plenty of ways to share files with your team and clients in ActiveCollab.

sharing various media files


Connect your Google account to attach documents, spreadsheets, slides, etc. It's easier to collaborate with the team when all your files are in one place!


If you're used to exchanging files through Dropbox, we got you covered. Keep sharing them and carry on the discussion and exchange in ActiveCollab.

From computer

Upload any type of file - images, documents, zip files, videos, you name it. Use the "Attach Files" button or drag and drop them to where you need them.


No need to get claustrophobic! You have plenty of space to stretch out. 100 GB are at your disposal. If you're on a yearly subscription, 25 GB more await! Plus, you can always buy even more space: add 100, 300, or 500 GB to your account if needed!

Where can I attach all these files?

You'll be able to attach files in the same way on tasks, notes, discussions, comments, and our in-app Chat!

Why do you need team collaboration?

Collaborative team Dysfunctional team
Trusting there will be no persecution for having a bad day.
Team members don't trust each other and fear appearing vulnerable.
Team members are not afraid to talk about dysfunctions and problems.
Avoidance of conflict in order to preserve an illusion of peace.
The team is driven to achieve positive results.
Little care about reaching the company or team goals.
Trying to benefit the team in the best possible way.
Pursuit of personal status and goals.
Being open to accepting help from others.
Not letting anyone share the workload.
Accepting sound advice and continuously improving.
Not being open to change or feedback.
Helping out team members whenever possible and being understanding.
Judging others for having issues with completing assignments.
Solving problems on the fly, trusting others will lend a hand when needed.
Pointing fingers at who's to blame when something goes wrong.

Remote work is here to stay

2020. has proved remote work is possible for most digital industries. People managed to rearrange their lives, and now they're reluctant to go back to the office.

The main reasons behind these numbers are commuting, relocating to a different area, a better quality of life, and cost reduction. These are all sound reasons, valuable enough for managers to consider.

Companies claim they need their employees in the office because of better collaboration, juniors, and team culture. It's said that physical presence makes communication smoother, that junior employees need to be around the rest of the team to learn more, and that team culture gets lost when working from home. Also, distractions at home supposedly erode productivity.

But when a team's assignments are clearly handed out, deadlines set, and work's progress communicated to everyone, is it really essential to sit at the office five days a week?

We say - collaboration quality doesn't have to be correlated to location! When all team members know what they need to work on and when, and they communicate what's preventing them from completing tasks, there's no need to sit together in the same room every day.


65% of remote workers do not want to return to the office


58% said they would look for a new job if they would have to return to the office

Pros and cons on ways to communicate and collaborate with your team

Pros Cons
Email Easy to use, convenient Hard to find information, no interactivity
Phone calls Immediate feedback, inexppensive Phone anxiety, only one-on-one conversation
Video calls Communicating with many people at once Zoom fatigue, technical requirements
One-on-one meetings Face-to-face exchange of information Location and schedule
Instant messaging Quick exchange of messages, inexpensive Information gets lost easily

Advantages of using ActiveCollab instead of email

What makes a tool superior to the well-established institution of email?

activecollab interface illustration

No need for briefs

When an idea or issue is thoroughly explained through a task, and you post a comment, the need to remind a person what you're talking about disappears.

choosing where are notifications going

Spam, who?

Notifications about the development of assignments simply can't end up as spam. All the notifications will be waiting for you until you read them.

mentioning team members in comments

No more forwarding

Need to keep certain people in the loop, and you forgot to include them in the email? When you organize your work through tasks, notes, and discussions, all you need to do is @mention the person in question, and they'll see the whole story from the beginning.

files and information are stored in projects

Easy to find information and files

One email thread after another, necessary data is easy to lose. But when all the files can be found in one place, hours of search are saved.

Benefits of team collaboration

Switching tools is something we all dread and avoid. But let us showcase the treats you’re in for when you start using the one and only tool you’ll ever need for project management.


Increased productivity

Team cohesion leads to less friction and more satisfaction in the day-to-day when communicating with coworkers. When there are no roadblocks, the path to achieving results is smoother and quicker. Having the trust that others will jump in when needed gives the motivation to do the same in return and move the productivity bar further and further.

Cost reduction

Cost reduction

Engaged employees will do everything to put out a fire as quickly as possible to avoid customer dissatisfaction. Also, they'll continuously look for ways to deliver the best service and product most efficiently.


More time (fewer meetings)

Where there's a will, there's a way. Unfortunately, people who don't want to work together will go out of their way to trip each other, pick on someone's efforts, and look for imperfections. These activities take a lot of time and energy on both sides, detrimental to the company's results. On the flip side, when people are focused on finding a solution, they'll spend fewer hours on meetings and find themselves investing more energy in productive work.


Employee turnover

Big bonuses won't always keep good employees tied to their positions. The benefits that keep people from looking for work elsewhere are usually having their efforts appreciated and coexisting in a pleasant atmosphere. Hostile work environments won't provide either. They'll push hard-working people away and leave a gap behind that needs to be filled. Finding and onboarding new employees is a costly process, while rebalancing a team's dynamic takes time.

idea for solution

Quicker problem solving

Two heads work better than one. A team of heads closely working together can overcome challenges more quickly and efficiently in ways that individuals would rarely find.

happy customer

Customer satisfaction

Satisfied employees provide a better service and try harder to ensure the customers have a great experience. In return, customers receive a premium treatment and are more likely to use the product/service again. This means loyalty and greater cash flow as a result.